Print management has a leading role to play in the office of the future, says Y Soft

As digital transformation continues to take hold and businesses look to ways of ensuring an efficient, smooth-running office of the future, technologies such as AI and the Internet of Things tend to take centre stage in most forward-thinking discussions. However, according to Y Soft Corporation, some of the more traditional features of the modern office – such as print management software – still have a key part to play in defining how we carry out our jobs in the future.

The office of today is almost unrecognisable from the one that existed thirty years ago, and its ongoing evolution shows no sign of slowing down. Cloud adoption has become commonplace, collaborative apps and tools designed to make working together easier are pervasive, and the proliferation of mobile devices means that many workers have become very much accustomed to doing their jobs on the move. While some technologies, like the fax machine, have become more or less obsolete, there remains a strong requirement for print, so it is important that it is not neglected as part of a digital transformation strategy.

Ondrej Krajicek, Chief Technology Strategist at Y Soft, said: “There is a huge amount of potential for the future office to be more efficient and better connected than we ever could have imagined two or three decades ago, and we should be welcoming these new technologies with open arms. However, the ongoing role of print management should not be discounted: moves to make the office paperless have gathered pace in recent years, but demand for the ability to print documents remains high.

“Key to ensuring print keeps up with the pace of technological innovation lies in the development of next-generation print management software, which is optimised to deal with the changing nature of the modern office. This technology has been created with the increasingly paper-light, digitally transformed office in mind, and so emphasises the need to streamline cumbersome processes and increase automation when it comes to administering printing.”

While print management will continue to occupy an important position in the office ecosystem, there is still some way to go before the current services on offer are able to match the procedural and financial demands that the future office will place on IT. With this in mind, Krajicek believes that businesses looking to incorporate future-proof print management processes into their wider document management estate should gain a comprehensive awareness of a provider’s future plans for the software before committing, and how these will be compatible with a changing office environment.

He added: “Any print management solution that a company adopts should have the future office very much in mind. At the very least, businesses should be looking at a solution that is flexible and adaptable to modern needs. Cloud-based print management software can be hugely beneficial in this respect, as it can help to significantly reduce infrastructure costs by placing responsibility for server management into the hands of a third-party provider. For SMEs with limited IT resources or expertise, this is especially crucial. Security is also an important element here: given the growing number of devices being used in the workplace and the increasing skill levels of hackers who aim to exploit vulnerabilities in such devices, it is critical that print does not become a weak point through which cybercriminals can infiltrate an organisation.

“By taking on board a solution that has the automation of manual processes, streamlined infrastructure management and security in mind, businesses can ensure that print management is able to remain resilient, flexible and adaptable in the midst of our ongoing digital transformation.”

For more information, please visit www.ysoft.com